Baylor Electronic Health Records

Baylor Medicine’s outpatient care database includes about 450,000 patients as of 2025. Data focuses on ambulatory visits and ancillary services, such as diagnosis codes, radiology procedures, and lab events.
Note: Inpatient data from Baylor-affiliated hospitals is not included. All data is identifiable.

Baylor Medicine uses Epic for its EHR system, with data stored in two SQL-based databases:

Epic Clarity

• Real-time EHR source

• Normalized model with 20,000 tables

• Granular data, minimal redundancy

• Preferred for raw data access

Epic Caboodle

• Built from Clarity using a dimensional model

• 500 tables organized by domains such as vital signs, encounters, diagnoses, medications, procedures, labs, and clinical reports

Explore Baylor Medicine data with Epic SlicerDicer via Epic Hyperspace or MyApps (Baylor credentials required). Provides summary statistics and limited trends; patient-level data is not available. Advanced analysis requires Clarity or Caboodle access.

Baylor College of Medicine co-owns Baylor St. Luke’s Medical Center, part of CommonSpirit Health. Identifiable EHR data includes hospitalized patients, outpatient visits, and specialty records from the Texas Heart Institute, Dan L Duncan Cancer Center, and transplant services.
Currently stored in Epic Clarity, with plans to add Caboodle. Linkage to Baylor Medicine records is available via a Research IT crosswalk file.

Baylor St. Luke’s Medical Center (BSLMC), co-owned by Baylor College of Medicine, provides identifiable EHR data for hospitalized patients, outpatient visits, and specialty care. Data is currently stored in Epic Clarity, with plans to add Caboodle.

Accessing Data

Researchers need Baylor credentials and IRB approval. Two options:

1. Custom Data Extract

• Request via Baylor Research IT Core

• Requires project-specific IRB

• Fees may apply

• Submit through ServiceNow

2. SHARE Enclave

• Secure Citrix-based environment with SQL Server and RStudio

• Requires SQL and R proficiency

• Includes Baylor Medicine Caboodle; BSLMC data coming soon

• Governed by umbrella IRB protocol

[Request Access Here] (Baylor credentials required)